HR Employment Coordinator-FT 40

Department:Human Resources

Immediate Supervisor:Director of Human Resources

Position Status:FT

Hours per week:40



Job Title: Employment Coordinator
hourly or salaried: hourly
Departments: Human Resources
Position Status: FT
Shift: Days
Hours per week: 40
Weekends: No


Title of Position: Employment Coordinator

Location: Human Resources

Reports to: Director of Human Resources


Minimum qualifications required for consideration :

Associate or Bachelor degree in Human Resource Management, Workforce Development, Social work or related field; three to five years of Human Resources department. Experience in a  Healthcare Human Resources Department,preferred. Knowledge of federal and state employment laws. Experience in Microsoft Word, HR programs and spreadsheet applications. Experience with Payroll/time clock systems preferred. Experience with CPSI payroll module a plus. Certification in the field (PHR, SPHR) strongly preferred; but not required.


Primary Job Functions:

Administrative Duties

  • Performs one-on-one and group pre-employment paperwork with new hires
  • Maintains a minimum of 5 easily accessible, created new hire packets for back up
  • Coordinates fingerprinting/CHIRP background checks of new hires prior to employment and obtain confirmation of fingerprinting from each fingerprinted new hire; acts as the main contact for fingerprinting and background checks. Place results in the employee file.
  • Creates all new hires’ employee files and ensures their portion is complete and maintained as current; maintains HR employee files in a currently organized manner.
  • Completes all necessary pre-employment or random background screenings
  • Ensures current employee files are complete and updated at the time of transfer within HMC and updates necessary contacts (IS, Registration, etc.) of applicable promotion, transfers, and terminations. Ensuring badges are correct and payroll info is correct for the transfer or promotion.
  • Follows up with new hires and current employees for missing documentation
  • Provides credentialing documents/transcripts to appropriate departments
  • Performs all necessary new hire reporting to state and federal agencies.
  • Backs up Benefits Coordinator regarding employee benefits, 2nd-day orientation and benefits software enrollment by employees.
  • Reconciles all employee status changes and ensures correct info input into payroll by due dates needed for proper payroll processing.
  • Accuracy and timeliness for all work are required. Strong time management skills are required.
  • Prepares all materials for the new hire orientation processes; including General Orientation.
  • Ensures all paperwork is complete prior to scheduling new hires to orientation and training
  • Inputs personal information, employment, and required licenses and certifications into CPSI/HealthStream for new hires; keep the information up to date in a timely manner.
  • Prepares/creates all new and current employee identification badges and inputs ids into the Badge system. Runs badge reports as requested.
  • Notifies IT of all new hires and terms; Terms are removed from badge system date of termination and IS notified asap.
  • Sends out the orientation list by the end of business on Thursday prior to the Monday class
  • Updates applicants’ profile notes for contacts and updates
  • Attends Job Fairs and recruitment initiatives as needed
  • Manages requests for job shadowing/volunteers processing .
  • Regularly reviews records for missing or out of date information
  • Assists in obtaining missing information
  • Assists with any regulatory body or agency audits
  • Responsible for maintaining a primary source verification up to date for nursing, physicians and other roles requiring licensure, maintaining up to date license information for files, and yearly OIG for licensed employees. Ensures all certification information is up to date and assigns BLS, etc. as required.

    Maintain compliant records by:

  • Ensure creation of new hire personnel files with all necessary paperwork in an organized electronic file.
  • Verify required licenses prior first day of employment and maintain current as required.
  • Act as the portal for all internal employment paperwork ensuring that the leaders are compliant with HMC requirements.

      Administrative and Other Related Duties as assigned

•Seeks supervision and consultation as needed
•Accepts and employs suggestions for improvement
•Actively works to enhance skills
•Actively participates in Performance Improvement activities
•Actively participates in HMC committees as requested
•Completes assigned tasks in a timely manner
•Treats consumers with dignity and respect
•Works in a cooperative manner with other HMC employees
•Follows HMC policies and procedures
•Seeks supervision and guidance whenever needed
•Performs other duties as assigned


      Physical Demands

  • Ability to read and write, to communicate both orally and in writing with other individuals
  • Normal hearing, vision, good hand-eye coordination
  • Ability to perform repetitive hand and wrist motion as well as using hands for gripping and squeezing
  • Ability to lift 25- 30  pounds.

     Environmental Conditions

  • Work is performed indoors. Occasional outside work for HMC events, as needed.
  • The environment is hectic and subject to multiple interruptions. Work is fast-paced and generated by others. Prioritization is required to complete work in a timely fashion and meet deadlines. Work is dictated by both ongoing events and special projects. Volume of work can depend on number of ongoing department activities as well as employee census.


This  job description is not all-inclusive of other related duties. Full job description available at interview.